Privacy Policy

1. Who We Are

Prime Flow Ventures LLC ("Prime Flow Ventures," "we," "us," or "our") is a limited liability company incorporated in the State of Delaware, United States. We provide AI automation consulting, workflow automation development, and AI infrastructure services to enterprise clients.

Registered Address: 30 N Gould St Ste N, Sheridan, WY 82801, United States
Email: privacy@primeflowventures.com
Phone: +1 (___) ___-____

2. Information We Collect

2.1 Information You Provide Directly

• Contact and inquiry data: name, business email address, company name, phone number, and messages submitted via our contact form or email.
• Contractual data: billing information, company details, and authorized signatory information provided during client onboarding.
• Project data: information shared in connection with a consulting engagement, which may include business process documentation, workflow data, and system access credentials held under strict confidentiality.

2.2 Information Collected Automatically

• Usage data: IP address, browser type, operating system, referring URLs, pages visited, and time spent on pages, collected via server logs and analytics tools.
• Cookie data: session identifiers and preference cookies. See our Cookie Policy for full details.

2.3 Information from Third Parties

We may receive information about prospective clients from professional referrals, LinkedIn, or industry events. This information is limited to publicly available professional details such as name, title, company, and business contact information.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Responding to inquiries and scheduling consultations
• Delivering contracted consulting and automation services
• Sending service-related communications, updates, and invoices
• Improving our website and services based on usage patterns
• Complying with legal obligations, including tax and financial record-keeping requirements
• Protecting against fraud, unauthorized access, and other security threats

We do not use your information for automated individual decision-making or profiling that produces legal or similarly significant effects.

4. Legal Basis for Processing

For clients and contacts in jurisdictions with data protection laws (including the EU/EEA under GDPR and California under CCPA), our legal bases for processing are:

• Contract performance: processing necessary to deliver contracted services
• Legitimate interests: operating and improving our business, responding to inquiries, and preventing fraud
• Legal obligation: compliance with applicable law (e.g., tax, AML)
• Consent: where you have explicitly opted in (e.g., marketing communications)

5. How We Share Information

We do not sell, rent, or trade your personal information. We share data only in the following limited circumstances:

• Service providers: trusted vendors who process data on our behalf under contractual data protection obligations (e.g., cloud hosting, CRM, email delivery, accounting software). A full list is available on request.
• Professional advisors: attorneys, accountants, and auditors bound by confidentiality obligations.
• Legal requirements: when disclosure is required by law, regulation, court order, or governmental authority.
• Business transfers: in the event of a merger, acquisition, or sale of assets, with advance notice to affected individuals.

6. Data Retention

We retain personal information only as long as necessary for the purposes stated in this policy:

• Inquiry/contact data: 24 months from last contact, unless a client relationship develops.
• Client engagement data: 7 years from project completion, consistent with US tax and financial record-keeping requirements.
• Website analytics data: 26 months on a rolling basis.

After applicable retention periods, data is securely deleted or anonymized.

7. Your Rights

Depending on your jurisdiction, you may have the following rights:

• Access: request a copy of personal information we hold about you
• Correction: request correction of inaccurate or incomplete data
• Deletion: request deletion of your data ("right to be forgotten"), subject to legal retention requirements
• Portability: receive your data in a structured, machine-readable format
• Objection: object to processing based on legitimate interests
• Restriction: request restriction of processing in certain circumstances
• Opt-out (CCPA): California residents may opt out of the sale of personal information. We do not sell personal information.

To exercise any right, contact us at privacy@primeflowventures.com. We will respond within 30 days (CCPA: 45 days).

8. Cookies & Tracking

We use cookies and similar tracking technologies to operate our website and understand how visitors use it. For full details on the cookies we use, your choices, and how to manage preferences, see our Cookie Policy.

9. Data Security

We implement industry-standard technical and organizational security measures, including:

• Encryption in transit (TLS 1.2+) and at rest (AES-256)
• Access controls and role-based permissions
• Regular security assessments and vendor audits
• Incident response procedures with breach notification protocols

No method of electronic transmission or storage is 100% secure. In the event of a data breach affecting your rights and freedoms, we will notify affected individuals as required by applicable law.

10. International Data Transfers

Prime Flow Ventures LLC is headquartered in the United States. If you are located outside the US, your information may be transferred to and processed in the US. Where we transfer data from the EU/EEA or UK, we rely on appropriate safeguards including Standard Contractual Clauses (SCCs) approved by the European Commission.

11. Children's Privacy

Our services are directed exclusively at business professionals and enterprises. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected such information, we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email to active clients or via a prominent notice on our website at least 14 days prior to the change taking effect. The "Last Updated" date at the top of this page reflects the most recent revision.

13. Contact Us